Goal: Set Up A Private Discussion Group Using Internet/gmail To Contact Family Member

I'm a nubie, please excuse my ignorance, (not my stupidity) and my omissions at researching possible resources for I'm confused by the descriptions of the multiple applications.

Using ubuntu 14.04 dist with apache2 installation; not sure how to go about creating a discussion group that would (more or less) be unavailable to the casual hacker: e.g. security but not extreme.
Trying to try and sell the idea to media/computer savy young adults.
Simple idea is to have issues, and discussion threads to initiate/respond to various different issues. Possibly links to related issues/responses.
I've been looking at mutt write-up trying to figure out if it will help me achieve my goal. (Goal: Set up a private discussion group using internet/gmail to contact family members).


What else?

Can we use iphone dictation/text conversion in responding to issues. e.g message mailed to email that appears as a response to a discussion issue.

Using lenovo desktop as server/main PC.
Any report of existing similar system(s) in part or whole is sincerely appreciated.
Thanks
punkfeetpete


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